It is advisable to cross-reference these two sections. Should you choose to allow proxy voting we recommend that you adopt the following clause as 23(c)(iii): “forms of authority in blank for proxy votes” and the word “and” should be moved to after the word “vote” in clause 23(c)(ii) See also 27.3. BUSINESS The business to be transacted at the annual General Meeting includes the consideration of accounts and the reports of the Board and auditors, the election of Directors under this Constitution and subject to the requirements of the Act, the appointment of the auditors. The chair shall be the nominal head of the Club and will act as chair of any Board meeting or General Meeting at which they are present. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society. CLUB CONSTITUTION TEMPLATE . OBJECTS OF THE CLUB The Objects of the Club are important and must be carefully considered. Section 1.4. By applying an applicant acknowledges and agrees that they voluntarily agree to be bound by the rules, regulations and policies of the Club (as well as those of the RSO, SSO and NSO) including but not only this Constitution. 1. DISTRIBUTION OF PROPERTY ON WINDING UP If upon winding up or cancellation of the Club there remains, after satisfaction of all its debts and liabilities, any assets or property, they shall not be paid to or distributed among the Members. The Board may also amend or repeal any decision made by a body or person under this clause 19. The appointed Directors may be appointed under clause 16. The principle behind their potential appointment is to provide the Elected Directors with additional skills that may facilitate or assist the Board with a particular issue over time. Constitution of the Club This Constitution will clearly reflect the objects of the RSO and SSO and will generally conform to the Constitutions of those bodies, subject always to the Act. Individual Member means a registered, financial Member of the Club who is at least 18 years of age. There are other factors that may be required to be met. In sport, these are common. Delegated Function Exercised in Accordance with Terms A function, the exercise of which has been delegated under this clause, may, while the delegation remains unrevoked, be exercised from time to time in accordance with the terms of the delegation. The Act divides large ("Tier 1") and small ("Tier 2") associations and requires Tier 1 organisations to conduct an audit. MEETINGS OF THE BOARD These clauses of the template have been drafted so that they comply with the law, but also to provide the Board maximum flexibility in terms of how it meets the ASC Sports Governance Principles. A ‘club licence’ can only be held by a ’registered club’ under the Registered Clubs Act 1976. While that still applies, in a sport setting we are more used to calling them Clubs. The constitution of an incorporated body is a legal document that can usually only be changed by a specifically convened general meeting, and in some cases at the Annual General Meeting (AGM). Should the Members seek to interfere or assume responsibility for the setting of fees and/or budgets, they risk potential liability. It does not, however, apply to any appeal by a Member against a decision made in accordance with the disciplinary proceedings described in clause 10. Timelines: This Constitution contains several timelines around General Meetings, these are linked so changing one can affect others: The call for nominations for Board members is 48 days (see clause 15.1). RECORDS AND ACCOUNTS PAGEREF _Toc384898235 \h 27 30. The Register shall be amended accordingly as soon as practicable. Sports Equity. MEMBERS ® The members of the Club and their rights and responsibilities are set out under this clause. No other Member shall be entitled to vote but shall, subject to this Constitution, have and be entitled to exercise those rights set out in clause REF _Ref187161593 \r \h \* MERGEFORMAT 5.1. The name of the Club can be varied according to what the organisation requires. The ASC Sports Governance Principles recommend that ‘votes taken at Board or General Meetings should be passed by a majority of Directors/Members and not be subject to a casting vote. It provides guidelines for conflict resolution and a framework for action so that your club can accomplish its goals. These terms, despite their cultural weight, are not of any Constitutional relevance. When calling for nominations, details of the necessary qualifications and job descriptions for the positions shall also be provided. ALTERATION OF CONSTITUTION The Club may insert additional requirements in regard to making and approving changes to this Constitution. Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, prepaying and posting the notice. ANNUAL GENERAL MEETING PAGEREF _Toc384898227 \h 22 22. Elections ® The election process is to be set out in the Regulations. Subject to the Act and this Constitution, the business of the Club shall be managed and the powers of the Club shall be exercised by the Board. Appointed Directors should be appointed to ensure rotational terms that coincide with the elected Directors’ rotational terms. CONSTITUTION OF THE GOODWOOD SPORTS CLUB With amendments up to and including the 2013 Annual General Meeting. NOTICE OF GENERAL MEETING Notice of every General Meeting shall be given to every Life Member and Individual Member entitled to receive notice. TABLE OF CONTENTS TOC \o "1-1" 1. d) ‘Sports Association General Meeting’ is defined in Appendix II. After such general notice, it is not necessary for the Director to give a special notice regarding any particular transaction with that firm or company. Material in italics should be included. Local area means the geographical area for which the Club is responsible as recognised by the RSO and/or SSO for the Sport of which the Club is a Member. This is a constitution or set of rules to regulate your management of any straight forward club, society, association or other organisation that is not a registered company. Find out why you need to create your bylaws and what needs to be put in them. Under this template a Director can only serve four, two year terms but again this can be changed. As you work through it you should think not just of your current situation, but where you envisage your Club to be in five or ten years. VOTING AT GENERAL MEETINGS ® PAGEREF _Toc384898233 \h 26 28. Amendment procedure in case the constitution needs to be changed in the future; Recording these points in a neatly organized document will help your members operate more efficiently and make your meetings go smoothly. APPOINTed DIRECTORS Appointed Directors need not be appointed. NAME The name of the club is the Athletic Club. It may vary where Members have different rights or, for example, where a Member is not financial. NOTICES OF MOTION Members entitled to vote may submit notices of motion for inclusion as special business at a general meeting. DELEGATIONS ® PAGEREF _Toc384898225 \h 21 20. No other person shall be entitled, as of right, to receive notices of General Meetings. Recording Disclosures ® Any declaration made, any disclosure or any general notice given by a Director under clauses 18.7, REF _Ref167520990 \r \h \* MERGEFORMAT 18.8 and/or REF _Ref167521007 \r \h \* MERGEFORMAT 18.9 must be recorded in the minutes of the relevant meeting and otherwise in accordance with the Act. Objects means the Objects of the Club in clause 3. Financial Year means (unless determined otherwise by the Board) the year ending on the next 30 June following incorporation and thereafter a period of 12 months commencing on 1 July and ending on 30 June each year. It is important for a sporting organisation to recognise and protect its Intellectual Property; thus the inclusion of this definition. A person must accept or reject the Club’s resolution to confer life membership in writing. Downloadable constitution template for companies limited by guarantee seeking to register with the ACNC. There is nothing in the document which precludes such titles being attached to particular Directors’ offices. The annual membership subscription and any other fees or levies payable by Members or categories of Members to the Club, the benefits which apply, the time for, and manner of payment, shall be determined by the Board from time to time. Clause 6.2 applies to re-applications for membership. Every use of the Seal shall be recorded in the Club’s minute book. If your club requires more time to complete each step, the timeframes set out in this Constitution should be increased. A Director may at any time convene a meeting of the Board within a reasonable time. Under the Associations Incorporation Act 2009 (NSW), an association or club may:. So you have decided that you want to create your bylaws, how do you begin? Advice on writing a constitution - SCVO; Template club constitution - British Canoeing Sample constitution for small voluntary organisations - Community Impact Bucks. These include disciplinary regulations, election procedures, policies including Member protection and anti-doping (subject to SSO and NSO requirements), financial management and particular sporting matters. For example, some clubs may require Board Members to undertake criminal history checks. Subject to this Constitution and any properly passed resolution of the Board, the allocation of portfolios or titles does not effect the powers and duties of Directors. NAME OF CLUB . Example club constitution - Basketball Scotland. If permitted, only an extract of the Register, excluding the address or other direct contact details of any Member, shall be made available for inspection (but not copying) by Members. DISTRIBUTION OF PROPERTY ON WINDING UP PAGEREF _Toc384898239 \h 29 34. It is optional and does not need to be provided for under the Act. POWERS OF THE Club PAGEREF _Toc384898210 \h 9 5. The Club shall not be required or compelled to provide any reason for such acceptance or rejection. 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2020 sports club constitution template